Uploaded August 2026 | Updated September 2026, 2 weeks ago
Discover the best small business tools for building a complete tech stack, from accounting and payments to communication, automation, and productivity.
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🔹DISCLOSURE🔹
This video is supported by Nextiva, but our content remains completely independent. Some links are affiliate links that can give you access to the best deal available. Purchasing through these links provides a small commission that helps support this channel.
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Timestamp Sections:
00:00 Intro
01:06 AI Adoption
02:10 The Phone (AI Agent Voicemail)
06:06 Email Domain
06:28 CRM
07:06 Scheduling
07:36 Payment
08:16 Bookkeeping
08:52 Marketing
09:25 Total Cost
10:08 What to Skip Year One
11:38 Things to Consider
12:24 Bottom Line
12:44 Outro
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The Best Small Business Tech Stack
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Starting a business doesn't require dozens of expensive tools. The key is building your stack in the right order: phone, email, CRM, scheduling, payments, bookkeeping, and marketing. In this guide, I break down a practical setup using tools like XBert, Google Workspace, HubSpot, Calendly, Stripe, Wave, and Brevo, with a focus on keeping costs low while still giving customers a professional experience.
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Building the Stack on a Budget
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For the phone, XBert provides an AI receptionist that can answer calls, handle questions, collect customer details, and schedule appointments. Google Workspace handles professional email and calendars, while HubSpot's free CRM manages contacts and deals. Calendly covers basic scheduling, Stripe handles payments, Wave provides free accounting tools, and Brevo offers affordable email marketing. Together, the core setup can cost around $106 per month before transaction fees.
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What to Skip in Year One
------------------------------------------------
A new business doesn't need every premium tool immediately. I'd avoid expensive advertising campaigns, custom websites, project-management platforms, automation layers, and dedicated helpdesk software until the business actually needs them. Start with the essentials, make sure calls are answered and customers can book and pay easily, then upgrade as you grow. The goal isn't having more software—it's building a simple stack that saves time and money.
Hope you enjoyed my Best Small Business Tools | The Small Business Tech Stack I Would Build From Scratch Video.
Discover the best small business tools for building a complete tech stack, from accounting and payments to communication, automation, and productivity.
💥Affiliate Links Included👇
👉 Get Nextiva ➜ bit.ly/4wLvpbM
🔹DISCLOSURE🔹
This video is supported by Nextiva, but our content remains completely independent. Some links are affiliate links that can give you access to the best deal available. Purchasing through these links provides a small commission that helps support this channel.
💼 *Business Inquiries:*
For sponsorships and collaborations, please contact us at 👉 partnerships@consumerresearchstudios.com
Timestamp Sections:
00:00 Intro
01:06 AI Adoption
02:10 The Phone (AI Agent Voicemail)
06:06 Email Domain
06:28 CRM
07:06 Scheduling
07:36 Payment
08:16 Bookkeeping
08:52 Marketing
09:25 Total Cost
10:08 What to Skip Year One
11:38 Things to Consider
12:24 Bottom Line
12:44 Outro
------------------------------------------------
The Best Small Business Tech Stack
------------------------------------------------
Starting a business doesn't require dozens of expensive tools. The key is building your stack in the right order: phone, email, CRM, scheduling, payments, bookkeeping, and marketing. In this guide, I break down a practical setup using tools like XBert, Google Workspace, HubSpot, Calendly, Stripe, Wave, and Brevo, with a focus on keeping costs low while still giving customers a professional experience.
------------------------------------------------
Building the Stack on a Budget
------------------------------------------------
For the phone, XBert provides an AI receptionist that can answer calls, handle questions, collect customer details, and schedule appointments. Google Workspace handles professional email and calendars, while HubSpot's free CRM manages contacts and deals. Calendly covers basic scheduling, Stripe handles payments, Wave provides free accounting tools, and Brevo offers affordable email marketing. Together, the core setup can cost around $106 per month before transaction fees.
------------------------------------------------
What to Skip in Year One
------------------------------------------------
A new business doesn't need every premium tool immediately. I'd avoid expensive advertising campaigns, custom websites, project-management platforms, automation layers, and dedicated helpdesk software until the business actually needs them. Start with the essentials, make sure calls are answered and customers can book and pay easily, then upgrade as you grow. The goal isn't having more software—it's building a simple stack that saves time and money.
Hope you enjoyed my Best Small Business Tools | The Small Business Tech Stack I Would Build From Scratch Video.
