Uploaded July 2026 | Updated September 2026, 1 week ago
Your to-do list can show you everything you want to do, but only your calendar reveals what you realistically have time for.
In this video, I explain how to use your calendar to structure the day, protect time for important work, and make better decisions about what you can and cannot get done.
Timestamps
00:00 Your calendar or your to-do list?
00:35 Why your calendar gives you clarity
01:55 What Leonardo da Vinci’s lists teach us
03:25 Make your calendar your primary productivity tool
04:41 Categorise your different types of work
05:30 Block time for the work—not every task
06:05 Treat focus time as a meeting
06:37 Match demanding work to your best hours
09:15 Plan tomorrow before finishing today
10:20 Keep your time blocks flexible
11:09 Why your to-do list creates overwhelm
Learn the basics of productivity in 45 minutes for free.
👉 tinyurl.com/3snsshzz
Get Todoist here:
tinyurl.com/mv7syux8
Your to-do list can show you everything you want to do, but only your calendar reveals what you realistically have time for.
In this video, I explain how to use your calendar to structure the day, protect time for important work, and make better decisions about what you can and cannot get done.
Timestamps
00:00 Your calendar or your to-do list?
00:35 Why your calendar gives you clarity
01:55 What Leonardo da Vinci’s lists teach us
03:25 Make your calendar your primary productivity tool
04:41 Categorise your different types of work
05:30 Block time for the work—not every task
06:05 Treat focus time as a meeting
06:37 Match demanding work to your best hours
09:15 Plan tomorrow before finishing today
10:20 Keep your time blocks flexible
11:09 Why your to-do list creates overwhelm
Learn the basics of productivity in 45 minutes for free.
👉 tinyurl.com/3snsshzz
Get Todoist here:
tinyurl.com/mv7syux8
