Uploaded August 2026 | Updated September 2026, 2 weeks ago
Are you on a mission to find the best productivity app or system, and find that no matter how many apps or new methods you try, you still find yourself overwhelmed, backlogged and stuck? Well, this week I want to tell you about a new way I can help you.
Links:
Email Me (mailto:carl@carlpullein.com) | Twitter (twitter.com/carl_pullein) | Facebook (facebook.com/CarlPulleinProductivity/) | Website (http://www.carlpullein.com) | Linkedin (linkedin.com/in/carlpullein/)
Learn more about the Productivity Academy (carlpullein.com/productivity-academy)
The Working With… Weekly Newsletter (eepurl.com/cOAmvz)
Carl Pullein Learning Centre (https://carl-pullein.thinkific.com)
Carl’s YouTube Channel (youtube.com/c/CarlPulleinGTD?sub_confirmation=1)
Carl Pullein Coaching Programmes (carlpullein.com/coaching/)
Subscribe to my Substack (https://carlpullein.substack.com)
The Working With… Podcast Previous episodes page (carlpullein.com/podcast/)
Script |427
Hello, and welcome to episode 427 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.
Eleven years ago, I began writing blog posts on time management and productivity. My goal was simple. To help people navigate the rapidly changing world of time management and productivity.
In 2015, it seemed almost every day a new task manager or notes app would come out promising to make organising your day easier.
This meant established productivity apps such as OmniFocus, Things, Remember the Milk and Todoist had to change to keep up. So these apps started adding features, changing their design languages, and everything started to become more complicated.
AI today is doing exactly the same thing. Promising a lot and forcing established productivity tools to add more and more features, whether we want them or not.
When trying to decide if a new productivity tool is all that it promises to be, I’ve noticed that many of these promises are repackaged things that already exist.
For example, I’ve been using an app called TextExpander for fifteen years now. TextExpander inserts pre-written “snippets” of text through a keyboard shortcut.
I use it for writing dates so I don’t need to look up the date. All I type is “Edate”, and it will give me the date in the UK format: day, month and year.
I also have some pre-written thank you emails there too. They are written by me in my writing style, and a simple keyboard shortcut will give me the email. While TextExpander won’t send the email for me, all I need to do is hit Command and return on my keyboard, and it will send it.
Then we have tools such as Calendly and Acuity. These tools allow you to set up times on your calendar that people can pick from to set up an appointment with you. Once set up, this works in the background, and you have nothing to do.
No back-and-forth negotiating a time. People just click on a link, and these tools deal with time zone differences and all the admin.
No need for AI to get involved.
AI will inevitably change the way we work; for many people, it already has. However, there are some principles that never change.
There will still be 24 hours in a day, you will still be able to only focus on one thing at a time, and you won’t be able to be in more than one place at a time.
Your energy will fluctuate, and you will need to get enough sleep.
The need to manage our time is still there. We still have friends and family, work commitments and perhaps some hobbies. They all need time.
And the principles of time management will not change. If you want to do something, it will require time. Whether that’s cleaning out your car or sitting on the sofa chatting with an AI bot.
Time management and productivity skills will still be needed no matter what advances AI brings to our workplaces and lives.
Thinking about all this led me to look at how people are engaging with my Learning Centre. This is where I have courses and programmes to help people become better at managing their time and become more productive.
As I was looking, I noticed something interesting. The people who have made the biggest positive changes in their lives weren’t the people who bought the most courses.They were the people who kept learning.
They perhaps began with my COD course, my free productivity fundamentals course, then went on to purchase the Time and Life Mastery programme or the Time Sector System course.
Some went on to join my coaching programme so they could have guidance on building their own, tailor-made system.
This highlighted a mistake many people make with time management and productivity. They approach it as if it were a destination. Find the perfect app, read the rig...
Are you on a mission to find the best productivity app or system, and find that no matter how many apps or new methods you try, you still find yourself overwhelmed, backlogged and stuck? Well, this week I want to tell you about a new way I can help you.
Links:
Email Me (mailto:carl@carlpullein.com) | Twitter (twitter.com/carl_pullein) | Facebook (facebook.com/CarlPulleinProductivity/) | Website (http://www.carlpullein.com) | Linkedin (linkedin.com/in/carlpullein/)
Learn more about the Productivity Academy (carlpullein.com/productivity-academy)
The Working With… Weekly Newsletter (eepurl.com/cOAmvz)
Carl Pullein Learning Centre (https://carl-pullein.thinkific.com)
Carl’s YouTube Channel (youtube.com/c/CarlPulleinGTD?sub_confirmation=1)
Carl Pullein Coaching Programmes (carlpullein.com/coaching/)
Subscribe to my Substack (https://carlpullein.substack.com)
The Working With… Podcast Previous episodes page (carlpullein.com/podcast/)
Script |427
Hello, and welcome to episode 427 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.
Eleven years ago, I began writing blog posts on time management and productivity. My goal was simple. To help people navigate the rapidly changing world of time management and productivity.
In 2015, it seemed almost every day a new task manager or notes app would come out promising to make organising your day easier.
This meant established productivity apps such as OmniFocus, Things, Remember the Milk and Todoist had to change to keep up. So these apps started adding features, changing their design languages, and everything started to become more complicated.
AI today is doing exactly the same thing. Promising a lot and forcing established productivity tools to add more and more features, whether we want them or not.
When trying to decide if a new productivity tool is all that it promises to be, I’ve noticed that many of these promises are repackaged things that already exist.
For example, I’ve been using an app called TextExpander for fifteen years now. TextExpander inserts pre-written “snippets” of text through a keyboard shortcut.
I use it for writing dates so I don’t need to look up the date. All I type is “Edate”, and it will give me the date in the UK format: day, month and year.
I also have some pre-written thank you emails there too. They are written by me in my writing style, and a simple keyboard shortcut will give me the email. While TextExpander won’t send the email for me, all I need to do is hit Command and return on my keyboard, and it will send it.
Then we have tools such as Calendly and Acuity. These tools allow you to set up times on your calendar that people can pick from to set up an appointment with you. Once set up, this works in the background, and you have nothing to do.
No back-and-forth negotiating a time. People just click on a link, and these tools deal with time zone differences and all the admin.
No need for AI to get involved.
AI will inevitably change the way we work; for many people, it already has. However, there are some principles that never change.
There will still be 24 hours in a day, you will still be able to only focus on one thing at a time, and you won’t be able to be in more than one place at a time.
Your energy will fluctuate, and you will need to get enough sleep.
The need to manage our time is still there. We still have friends and family, work commitments and perhaps some hobbies. They all need time.
And the principles of time management will not change. If you want to do something, it will require time. Whether that’s cleaning out your car or sitting on the sofa chatting with an AI bot.
Time management and productivity skills will still be needed no matter what advances AI brings to our workplaces and lives.
Thinking about all this led me to look at how people are engaging with my Learning Centre. This is where I have courses and programmes to help people become better at managing their time and become more productive.
As I was looking, I noticed something interesting. The people who have made the biggest positive changes in their lives weren’t the people who bought the most courses.They were the people who kept learning.
They perhaps began with my COD course, my free productivity fundamentals course, then went on to purchase the Time and Life Mastery programme or the Time Sector System course.
Some went on to join my coaching programme so they could have guidance on building their own, tailor-made system.
This highlighted a mistake many people make with time management and productivity. They approach it as if it were a destination. Find the perfect app, read the rig...
