Uploaded November 2025 | Updated September 2026, 2 weeks ago
Your calendar is likely the most boring tool in your toolbox, but it is also the most powerful because it never lies to you about how much time you actually have.
In this video, I explain why I’ve stuck with Apple Calendar for over 25 years—despite the popularity of Google Calendar and Outlook—and how I use it to manage my content, business, and personal life without burning out.
I cover everything from the hidden "Option-Drag" feature that makes planning a breeze to the "Calendar First" rule that will save your daily to-do list.
Timestamps:
00:00 - Why the calendar is your most powerful tool
00:38 - The current calendar landscape (Outlook, Google, Fantastical)
01:38 - Why I choose Apple Calendar over Google (The "Option-Drag" Feature)
03:21 - How to manage conflicting appointments
03:45 - Using the "All Day" section for content planning
05:30 - Understanding Day, Week, and Month views
07:52 - How to view 3 months at once on the side menu
08:26 - How to change calendar colours
10:33 - The "Calendar First" Planning Method
11:50 - How to add Google/Outlook accounts to Apple Calendar
12:49 - Updating your Apple Productivity System
🔗 Resources & Links Mentioned:
Apple Productivity Course: I have just updated my course for the new macOS 26 and iOS 26. You can learn how to set up a 100% complete Apple productivity system here: [carl-pullein.thinkific.com/courses/create-your-own-apple-productivity-system].
Mastering Apple Reminders: If you don't know how to prioritise your tasks in Reminders yet, watch this video next: [youtu.be/KTB8Xib4lTs?si=nAYAUmtJ2BlrhrNP].
Apple-Only Experiment: Want to see how I use only Apple's native tools? Watch this video: [youtu.be/3NeGGyCx3VU?si=-MFhhaWlrNQnR-4X].
Learn the basics of productivity in 45 minutes for free.
👉 tinyurl.com/3snsshzz
Your calendar is likely the most boring tool in your toolbox, but it is also the most powerful because it never lies to you about how much time you actually have.
In this video, I explain why I’ve stuck with Apple Calendar for over 25 years—despite the popularity of Google Calendar and Outlook—and how I use it to manage my content, business, and personal life without burning out.
I cover everything from the hidden "Option-Drag" feature that makes planning a breeze to the "Calendar First" rule that will save your daily to-do list.
Timestamps:
00:00 - Why the calendar is your most powerful tool
00:38 - The current calendar landscape (Outlook, Google, Fantastical)
01:38 - Why I choose Apple Calendar over Google (The "Option-Drag" Feature)
03:21 - How to manage conflicting appointments
03:45 - Using the "All Day" section for content planning
05:30 - Understanding Day, Week, and Month views
07:52 - How to view 3 months at once on the side menu
08:26 - How to change calendar colours
10:33 - The "Calendar First" Planning Method
11:50 - How to add Google/Outlook accounts to Apple Calendar
12:49 - Updating your Apple Productivity System
🔗 Resources & Links Mentioned:
Apple Productivity Course: I have just updated my course for the new macOS 26 and iOS 26. You can learn how to set up a 100% complete Apple productivity system here: [carl-pullein.thinkific.com/courses/create-your-own-apple-productivity-system].
Mastering Apple Reminders: If you don't know how to prioritise your tasks in Reminders yet, watch this video next: [youtu.be/KTB8Xib4lTs?si=nAYAUmtJ2BlrhrNP].
Apple-Only Experiment: Want to see how I use only Apple's native tools? Watch this video: [youtu.be/3NeGGyCx3VU?si=-MFhhaWlrNQnR-4X].
Learn the basics of productivity in 45 minutes for free.
👉 tinyurl.com/3snsshzz
