Uploaded April 2023 | Updated September 2026, 2 weeks ago
My free Notion Toolkit: academy.jeffsu.org/notion-toolkit?utm_source=youtube&utm_medium=video&utm_campaign=131
Download my event management Notion template here 👉🏻 jeffsu.org/plan-an-entire-event-in-notion
As a Product Marketing Manager, I’ve run hundreds of large-scale events at work but those usually involve spreadsheets with over 20 tabs!
In this video I share how to plan and organize smaller scale events (such as birthday parties) with ease using a simple Notion template 🎉
The template includes an overview page, action items table, timeline, invitees page, and comms page. The overview callout block allows brainstorming and sets the tone for the event. The action items table lists key milestones and progress, while the timeline page displays milestones in a visual format.
The invitees page keeps track of friends' status and +1s, and the comms page provides templates for invitation, confirmation, and reminder messages.
💡 Pro tips include sorting views by due date, including a Notion button for default action items, and assuming a 20% drop-off rate.
*THE NO BS PRODUCTIVITY NEWSLETTER* 📧
jeffsu.org/productivity-ping
*TIMESTAMPS*
00:00 Plan and Organize Events in Notion
00:35 Notion Template Structure
00:56 Event Overview
01:30 Action Items for Event Management
02:58 Event Timeline
04:11 Invitee List
05:07 Communication Plan
06:53 Cost Management
07:02 Advanced Event Planning Tips
07:31 Bonus Tip
*RESOURCES I MENTION IN THE VIDEO*
My paid productivity newsletter - jeffsu.org/productivity-ping
Thomas Frank’s Ultimate Tasks tutorial - youtu.be/tjAWsuz5MdM
*MY FAVORITE GEAR*
🎬 My YouTube Gear - jeffsu.org/yt-gear
🎒 Everyday Carry - jeffsu.org/my-edc
*MY TOP 3 FAVORITE SOFTWARE*
❎ CleanShot X - geni.us/cleanshotx
✍️ Skillshare - geni.us/skillshare-jeff
📖 Readwise - readwise.io/jeffsu
*BE MY FRIEND:*
📧 Subscribe to my Productivity newsletter - jeffsu.org/productivity-ping
📸 Instagram - instagram.com/j.sushie
🤝 LinkedIn - linkedin.com/in/jsu05
*👨🏻💻 WHO AM I:*
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
_PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer_ 😇
#notion #template #productivity
My free Notion Toolkit: academy.jeffsu.org/notion-toolkit?utm_source=youtube&utm_medium=video&utm_campaign=131
Download my event management Notion template here 👉🏻 jeffsu.org/plan-an-entire-event-in-notion
As a Product Marketing Manager, I’ve run hundreds of large-scale events at work but those usually involve spreadsheets with over 20 tabs!
In this video I share how to plan and organize smaller scale events (such as birthday parties) with ease using a simple Notion template 🎉
The template includes an overview page, action items table, timeline, invitees page, and comms page. The overview callout block allows brainstorming and sets the tone for the event. The action items table lists key milestones and progress, while the timeline page displays milestones in a visual format.
The invitees page keeps track of friends' status and +1s, and the comms page provides templates for invitation, confirmation, and reminder messages.
💡 Pro tips include sorting views by due date, including a Notion button for default action items, and assuming a 20% drop-off rate.
*THE NO BS PRODUCTIVITY NEWSLETTER* 📧
jeffsu.org/productivity-ping
*TIMESTAMPS*
00:00 Plan and Organize Events in Notion
00:35 Notion Template Structure
00:56 Event Overview
01:30 Action Items for Event Management
02:58 Event Timeline
04:11 Invitee List
05:07 Communication Plan
06:53 Cost Management
07:02 Advanced Event Planning Tips
07:31 Bonus Tip
*RESOURCES I MENTION IN THE VIDEO*
My paid productivity newsletter - jeffsu.org/productivity-ping
Thomas Frank’s Ultimate Tasks tutorial - youtu.be/tjAWsuz5MdM
*MY FAVORITE GEAR*
🎬 My YouTube Gear - jeffsu.org/yt-gear
🎒 Everyday Carry - jeffsu.org/my-edc
*MY TOP 3 FAVORITE SOFTWARE*
❎ CleanShot X - geni.us/cleanshotx
✍️ Skillshare - geni.us/skillshare-jeff
📖 Readwise - readwise.io/jeffsu
*BE MY FRIEND:*
📧 Subscribe to my Productivity newsletter - jeffsu.org/productivity-ping
📸 Instagram - instagram.com/j.sushie
🤝 LinkedIn - linkedin.com/in/jsu05
*👨🏻💻 WHO AM I:*
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
_PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer_ 😇
#notion #template #productivity
