Uploaded May 2026 | Updated September 2026, 2 weeks ago
✳️ Your team shares one account, but two-factor authentication keeps locking everyone out. There are real solutions to this problem, and they don't sacrifice security. I'll show you how to set up shared two-factor authentication so everyone can get in.
✳️ Our Little League organization uses an MS Outlook account for email. For years, two of us were able to share access to it, but it now requires a security number to be texted to my phone. And now, after doing that, it has forced me to install Microsoft Authenticator on my phone. Is all this added security really worth it, and is there any way around it? My colleague can no longer access the email unless I send him the code sent to my phone.
Updates, related links, and more discussion: askleo.com/191949
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✅ Watch next ▶ How Two-Factor Authentication Works ▶ youtu.be/Fc6wxxtZkBc
Chapters
0:00 Share Two-factor Authentication With Multiple Users
1:11 The problem
2:30 Solution 1. TOTP sharing
6:31 Solution 2. Email sharing
8:20 Not a solution: SMS and hardware keys
9:02 Not required: the Microsoft Authenticator app
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❤️ My Most Important Article: go.askleo.com/number1
More Ask Leo!
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#askleo #2FA #authentication
✳️ Your team shares one account, but two-factor authentication keeps locking everyone out. There are real solutions to this problem, and they don't sacrifice security. I'll show you how to set up shared two-factor authentication so everyone can get in.
✳️ Our Little League organization uses an MS Outlook account for email. For years, two of us were able to share access to it, but it now requires a security number to be texted to my phone. And now, after doing that, it has forced me to install Microsoft Authenticator on my phone. Is all this added security really worth it, and is there any way around it? My colleague can no longer access the email unless I send him the code sent to my phone.
Updates, related links, and more discussion: askleo.com/191949
🔔 Subscribe to the Ask Leo! YouTube channel for more tech videos & answers: go.askleo.com/ytsub
✅ Watch next ▶ How Two-Factor Authentication Works ▶ youtu.be/Fc6wxxtZkBc
Chapters
0:00 Share Two-factor Authentication With Multiple Users
1:11 The problem
2:30 Solution 1. TOTP sharing
6:31 Solution 2. Email sharing
8:20 Not a solution: SMS and hardware keys
9:02 Not required: the Microsoft Authenticator app
❤️ My best articles: go.askleo.com/best
❤️ My Most Important Article: go.askleo.com/number1
More Ask Leo!
☑️ askleo.com to get your questions answered
☑️ newsletter.askleo.com to subscribe to the Confident Computing newsletter.
☑️ askleo.com/patron to help support Ask Leo!
☑️ askleo.com/all-the-different-ways-to-get-ask-leo for even more!
#askleo #2FA #authentication
