Uploaded April 2026 | Updated September 2026, 3 weeks ago

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Learn how to address letters to different people in Microsoft Word using Mail Merge from addresses stored in an Excel File.

This tutorial is for Word for Microsoft 365, Word for Microsoft 365 for Mac (Word for Mac), Word 2024, Word 2021, Word 2019, and Word 2016. These steps don't apply to Word for the web or Word for mobile.

Chapters:
00:00 Introduction
01:00 How to Prepare the Excel File
01:31 How to Add Names and Addresses Using Mail Merge
01:49 Choose the Recipients
02:28 Edit the Recipient List
03:15 Insert the Name Fields
04:18 Insert the Address Fields
05:48 Preview Results
06:07 How to Customize the Name and Address Formatting
06:20 Reduce the Address Line Spacing
06:55 Change the Name and Address Font and Size
07:47 How to Print Mail Merge Letters
08:14 How to Save Mail Merge Letters for Reuse

📝 Companion Blog Post/Transcript for this Video
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How to Address Letters in Microsoft Word with Mail Merge from an Excel File (PC & Mac)
erinwrightwriting.com/address-letters-in-microsoft-word-with-mail-merge-from-an-excel-file

💻 Related Resources
==================
How to Print Multiple Envelopes in Microsoft Word from an Excel File
youtu.be/k7WOo-brrYk

How to Use Microsoft Word (Playlist)
youtube.com/playlist?list=PLTcwfTvXiBsjMtG6vRKB1jIV_pvfIdQjK

How to Use Word for Mac (Playlist)
youtube.com/playlist?list=PLTcwfTvXiBsiERbFGLG604i1h490xRBdJ

💻 Please visit my website at erinwrightwriting.com for more easy-to-follow tips about writing, editing, and document software.

Thank you for watching!

#microsoftword #wordformac #writing #writingcommunity

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