Uploaded June 2016 | Updated September 2026, 2 weeks ago
Leaving a student behind on a trip is one of those top 10 worst nightmares for any youth worker. So even if you have a small group of students, head counts are extremely important to do several times throughout your trip. Here are a couple helpful ways to do those head counts:
1) The master list.
Have a print out of everyone on the trip in alphabetical order. Along with their name, be sure to include a quick reference of their emergency contact info and other important details (medications needed, allergies, etc.). If you’re able to, also try to put a picture of the student by their info so that anyone with the master list can verify each student, even if they are new.
2) Enlist the adult group leaders.
Your adults can help you with the head count by assigning them a group of students and having them keep track of those students throughout the entire trip. That way, if a student does go missing, hopefully they’ll realize it way before you all jump in the van.
3) Enlist your student leaders.
Task a handful of your student leaders with the responsibility of leading a group of other students. Your student leaders can use it as an opportunity to get to know other students, to help make sure everyone is feeling included, and to do an occasional head count of their group throughout the day.
Join us this year for the National Youth Workers Convention in Cincinnati, OH for way more tips and ministry ideas from the 50+ seminars and training opportunities. Register early for NYWC to save BIG: http://NYWC.COM.
Leaving a student behind on a trip is one of those top 10 worst nightmares for any youth worker. So even if you have a small group of students, head counts are extremely important to do several times throughout your trip. Here are a couple helpful ways to do those head counts:
1) The master list.
Have a print out of everyone on the trip in alphabetical order. Along with their name, be sure to include a quick reference of their emergency contact info and other important details (medications needed, allergies, etc.). If you’re able to, also try to put a picture of the student by their info so that anyone with the master list can verify each student, even if they are new.
2) Enlist the adult group leaders.
Your adults can help you with the head count by assigning them a group of students and having them keep track of those students throughout the entire trip. That way, if a student does go missing, hopefully they’ll realize it way before you all jump in the van.
3) Enlist your student leaders.
Task a handful of your student leaders with the responsibility of leading a group of other students. Your student leaders can use it as an opportunity to get to know other students, to help make sure everyone is feeling included, and to do an occasional head count of their group throughout the day.
Join us this year for the National Youth Workers Convention in Cincinnati, OH for way more tips and ministry ideas from the 50+ seminars and training opportunities. Register early for NYWC to save BIG: http://NYWC.COM.
